Marketplace email address: [email protected]

1. Vendor Registration: For events allowing only one vendor per category, the first to register will have priority.
2. Booth Setup: All booths must be set up by Wednesday, October 15, 2025, for the safety of vendors and attendees.
3. The Civic Center will be open from 9:00 AM to 4:00 PM on Wednesday for setup.
4. Merchandise: All items must remain covered or stored until the conference begins the next day.
5. Vendor Packets: Name badges and packets will be available for pickup at the Marketplace Booth on Wednesday, October 15, 2025, before setup.
6. Conference Day: Vendors may enter the Civic Center at 7:00 AM on Thursday, October 16, 2025, for final preparations.
   • The Marketplace opens for attendees at 8:00 AM and closes at 4:00 PM. Please do not break down your booth until the Marketplace closes to allow all attendees the opportunity to visit.
7. Booth Specifications: Each vendor space is 10′ x 10′ with an 8′ x 2′ table.
   • Vendors must supply their own extension cords and equipment.
8. Tablecloths: If needed, white tablecloths are available for $5.00 each, upon request in the Vendor Registration/Application.
9. Worker Passes: Each booth includes two (2) worker passes and access to the luncheon and conference workshops.
   • Additional worker passes can be purchased through the Marketplace registration until October 6, 2025. After this date, passes must be purchased on Conference Day, with a potential price increase.
10. Door Prizes: We encourage vendors to offer door prizes, but winners will not be announced over the Civic Center’s PA system. Vendors are responsible for notifying winners.
11. Security: For safety, badges must be always worn and are required for re-entry into the building. All workers must display their badges during the conference.
12. Restrictions: Vendors are strictly prohibited from selling, distributing, or displaying presidential merchandise or paraphernalia in the Marketplace or common areas.
13. Cancellation Policy: A $25.00 non-refundable fee applies to all cancellations. The remaining balance will be refunded if canceled by September 20, 2025. No refunds will be issued after September 24, 2025. Marketplace email address: [email protected]

Note: If you have any questions or concerns regarding the Marketplace Guidelines, please feel free to contact Roxanne Boxie, Chairperson, at (337) 274-8452, or Roma Mitchell, Co-Chair, at (337) 802-8179.