2024 Table Reservations and Fees
Earlybird
Reservation
April 3 – June 30, 2024
$
175
-
Fees must be
Postmarked and
Paid in Full by
June 30, 2024
Regular
Reservation
July 1 – Sept. 16, 2024
$
225
-
Fees must be
Postmarked and
Paid in Full by
September 16, 2024
Late
Reservation
Sept. 17 –Oct. 6, 2024
$
250
-
Fees must be
Postmarked and
Paid in Full by
October 6, 2024
2024 Marketplace Guidelines
Marketplace email address: [email protected]
- Vendor Registration: For events allowing only one vendor per category, the first to register will have priority.
- Booth Setup: All booths must be set up by Wednesday, October 16, 2024, for the safety of vendors and attendees.
- The Civic Center will be open from 9:00 AM to 4:00 PM on Wednesday for setup.
- Merchandise: All items must remain covered or stored until the conference begins the next day.
- Vendor Packets: Name badges and packets will be available for pickup at the Marketplace Booth on Wednesday, October 16, 2024, before setup.
- Conference Day: Vendors may enter the Civic Center at 7:00 AM on Thursday, October 17, 2024, for final preparations.
- The Marketplace opens for attendees at 8:00 AM and closes at 4:00 PM. Please do not break down your booth until the Marketplace closes to allow all attendees the opportunity to visit.
- Booth Specifications: Each vendor space is 10′ x 10′ with an 8′ x 2′ table.
- Vendors must supply their own extension cords and equipment.
- Tablecloths: If needed, white tablecloths are available for $5.00 each, upon request in the Vendor Registration/Application.
- Worker Passes: Each booth includes two (2) worker passes and access to the luncheon and conference workshops.
- Additional worker passes can be purchased through the Marketplace registration until October 6, 2024. After this date, passes must be purchased on Conference Day, with a potential price increase.
- Door Prizes: We encourage vendors to offer door prizes, but winners will not be announced over the Civic Center’s PA system. Vendors are responsible for notifying winners.
- Security: For safety, badges must be always worn and are required for re-entry into the building. All workers must display their badges during the conference.
- Restrictions: Vendors are strictly prohibited from selling, distributing, or displaying presidential merchandise or paraphernalia in the Marketplace or common areas.
- Cancellation Policy: A $25.00 non-refundable fee applies to all cancellations. The remaining balance will be refunded if canceled by September 20, 2024. No refunds will be issued after September 24, 2024. Marketplace email address: [email protected]
Note: If you have any questions or concerns regarding the Marketplace Guidelines, please feel free to contact Elizabeth Stewart, Chairperson, at (337) 802-7006, or Roanne Boxie, Co-Chair, at (337) 274-8452.
Are you interested in sponsoring?
Through donations, our sponsors underwrite the majority of the cost of the Fall Conference which helps keep the cost of attending the conference to a minimum for participants.