2024 Table Reservations and Fees

Earlybird
Reservation

April 3 –
June 30, 2024
$ 175
  • Fees must be
    Postmarked and
    Paid in Full by
    June 30, 2024

Regular
Reservation

July 1 –
Sept. 16, 2024
$ 225
  • Fees must be
    Postmarked and
    Paid in Full by
    September 16, 2024

Late
Reservation

Sept. 17 –
Oct. 6, 2024
$ 250
  • Fees must be
    Postmarked and
    Paid in Full by
    October 6, 2024

2024 Marketplace Guidelines

Marketplace email address: [email protected]

  1. Vendor Registration: For events allowing only one vendor per category, the first to register will have priority.
  2. Booth Setup: All booths must be set up by Wednesday, October 16, 2024, for the safety of vendors and attendees.
  3. The Civic Center will be open from 9:00 AM to 4:00 PM on Wednesday for setup.
  4. Merchandise: All items must remain covered or stored until the conference begins the next day.
  5. Vendor Packets: Name badges and packets will be available for pickup at the Marketplace Booth on Wednesday, October 16, 2024, before setup.
  6. Conference Day: Vendors may enter the Civic Center at 7:00 AM on Thursday, October 17, 2024, for final preparations.
    • The Marketplace opens for attendees at 8:00 AM and closes at 4:00 PM. Please do not break down your booth until the Marketplace closes to allow all attendees the opportunity to visit.
  7. Booth Specifications: Each vendor space is 10′ x 10′ with an 8′ x 2′ table.
    • Vendors must supply their own extension cords and equipment.
  8. Tablecloths: If needed, white tablecloths are available for $5.00 each, upon request in the Vendor Registration/Application.
  9. Worker Passes: Each booth includes two (2) worker passes and access to the luncheon and conference workshops.
    • Additional worker passes can be purchased through the Marketplace registration until October 6, 2024. After this date, passes must be purchased on Conference Day, with a potential price increase.
  10. Door Prizes: We encourage vendors to offer door prizes, but winners will not be announced over the Civic Center’s PA system. Vendors are responsible for notifying winners.
  11. Security: For safety, badges must be always worn and are required for re-entry into the building. All workers must display their badges during the conference.
  12. Restrictions: Vendors are strictly prohibited from selling, distributing, or displaying presidential merchandise or paraphernalia in the Marketplace or common areas.
  13. Cancellation Policy: A $25.00 non-refundable fee applies to all cancellations. The remaining balance will be refunded if canceled by September 20, 2024. No refunds will be issued after September 24, 2024. Marketplace email address: [email protected]

Note: If you have any questions or concerns regarding the Marketplace Guidelines, please feel free to contact Elizabeth Stewart, Chairperson, at (337) 802-7006, or Roanne Boxie, Co-Chair, at (337) 274-8452.

  1.  

Contact
Us

If you have questions or comments, feel free to contact us.

Marketplace Reservations

Reserve your table for $175.

Marketplace
Vendors

Thank you to all of our Marketplace vendors! Click to see more.

Are you interested in sponsoring?

Through donations, our sponsors underwrite the majority of the cost of the Fall Conference which helps keep the cost of attending the conference to a minimum for participants.